AHRA Registration Terms & Conditions

AHRA's 2024 Annual Meeting

August 4-7 | Orlando World Center Marriott | Orlando, Florida

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Terms & Conditions Agreement

The AHRA Registration Terms & Conditions (the “Terms & Conditions”) apply to the AHRA 2024 Annual Meeting. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register. Submission of a registration is regarded as affirmation of your acceptance of the Terms & Conditions.

Cancellation Policy

Refunds, less a $75 administrative fee, will be given for cancellations prior to July 8, 2024. No refunds will be granted after this date. All cancellations must be submitted via email to registration@ahra.org. Registrations are transferable between individuals from the same company. Non-AHRA member substitutes replacing AHRA members must pay the difference between the member and non-member rate. Note that cancellations for the hotel should be submitted directly to the hotel.

Code of Conduct

We are committed to creating a safe, productive, and welcoming environment that is inclusive and free from discrimination, regardless of race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other protected categories under applicable law.

All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, service providers, and all others must abide by the following policy:

Expected Behavior

• Be considerate of those around you
• Be respectful of others and their viewpoints that may be different from your own
• Be collaborative with others
• Be mindful of your words and actions

Unacceptable behaviors may include, but are not limited to:

• Offensive or unwanted behavior or language related to, but not limited to, race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other similar categories
• Visual harassment, such as sexual images OR sexual language including in presentations, PowerPoint etc
• Sexual harassment of any kind, such as unwelcome sexual advances or words/actions of a sexual nature
• Wearing attire that includes harmful or offensive language or imagery that is not appropriate for a professional setting
• Disruption of presentations during sessions or events organized by AHRA throughout the event
• Copying or taking screen shots of Q&A or any chat room activity that takes place in the virtual space
• Abusive action directed at an individual, such as threats, intimidation, or bullying, both online and/or in-person
• Sharing your AHRA registration credentials with any other person(s)
• Making event content available to a competitor of AHRA
• Possession of a weapon or something that could be construed as a weapon both online and/or in-person
• Possession or mention of illegal substances both online and/or in-person
• Inappropriate comments or stalking of fellow attendees
• Nudity is prohibited
• Any other illegal activity not already covered above

AHRA has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you are the subject of, or witness to any violations, you can contact us by sending an email to memberservices@ahra.org. 

Consequences of Unacceptable Behavior

Unacceptable behavior will not be tolerated and could result in debarment from current, and/or any future (client) events. If a participant is found or reasonably believed to be engaging in unacceptable behavior, (client) may take any action they deem appropriate, up to and including expulsion from the event without warning or refund. If deemed necessary, local law enforcement may become involved.

Photography Policy

On occasion, you may be photographed, video-taped or audio-taped in connection with AHRA activities. As a participant of the AHRA 2024 annual conference, you agree that AHRA is the sole owner of all rights in and to the resulting photographs, video footage and recordings, for all purposes related to AHRA's business (both now and in the future). Your name and likeness may be used by AHRA in advertising and promotional materials. Participants shall receive no compensation or royalties for appearance in any materials.