Important Upcoming Dates
- Week of May 5
– Anticipated launch of Exhibitor Service Kit
– Anticipated launch of Exhibitor Registration
- Wednesday, July 2
– Advance warehouse begins accepting shipments
- Thursday, July 3
– Deadline to book the discounted hotel rate
Booth Packages
- Listing in the online exhibitor directory (pre- and post-event)
- Company name and description in the mobile app exhibitor directory
- Exhibitor badges: four (4) per 10x10 sq ft of exhibit space
- 8' high backwall and 3' high sidewall drape (for linear booths only)
- Identification sign with company name and booth number
- 24-hour perimeter security services
- Post-show attendee mailing list (upon completion of post-event survey)
- Priority points toward 2026 anticipated onsite space selection
Exhibitor Portal
Coming soon!
Exhibitor Schedule
Move-In
- Friday, August 1: 12:00 – 5:00 PM (*Pre-approval required for early move-in)
- Saturday, August 2: 8:00 AM – 5:00 PM
- Sunday, August 3: 7:00 AM – 1:00 PM (**All booths must be set up by 1:00 PM)
Gathering Place Show Hours
- Sunday, August 3: 3:00 PM – 6:00 PM
- Monday, August 4: 11:00 AM – 2:00 PM
- Tuesday, August 5: 11:00 AM – 2:00 PM
Move-Out
- Tuesday, August 5: 2:01 PM – 10:00 PM
IMPORTANT: No part of an exhibit may be removed during show hours without special permission from AHRA. Early dismantling may result in loss of priority points and future exhibit eligibility.
View Annual Meeting Schedule
Exhibitor Registration
Exhibitor registration is expected to launch the week of May 5. Exhibitors receive four (4) badges per 10x10 sq ft of exhibit space. Additional badges may be purchased:
- Exhibitor Full Conference – Non-member: $750
- Exhibitor Full Conference – Member: $650
- Exhibitor Gathering Place Only: $225
Badges include access to the Gathering Place and official program sessions (excluding ticketed events). To receive CEs, exhibitors must register as attendees. Badges are for exhibitor employees or contractors only.
View Registration Policies
Exhibitor Housing
The official AHRA 2025 hotel is the Paris Hotel and Casino. Discounted room rates available until Thursday, July 3 (or until sold out).
Book Now
Need 10+ rooms?
Email housing@ahra.org to apply for a sub-block.
⚠ Hotel Scam Warning: Only book housing through AHRA’s official site or links. Do not respond to unsolicited housing offers – these are not sanctioned by AHRA.
Shipping Information
Shipping details will be included in the Exhibitor Service Kit launching the week of May 5.
Quick Links
Quick Contacts